Mosaic Commons:
Group Process for
Equity Membership Applications
  1. At the time a new potential Equity Membership is announced, the Coordinating team will determine the next general meeting date at which it can be taken to a decision, allowing time for the following process. The minimum timeframe is two weeks from the time of the announcement; one week for steps 2, 3, 4, and 5, and an additional week for step 7. For the requirements to become an Equity Member, see http://www.mosaic-commons.org/official/requirements.html
     
  2. Any Equity Members or Associates with serious concerns about potential Equity Memberships must bring them to the Community Support (CS) team at least one week before the meeting at which the equity application is scheduled to be taken to a decision. The CS team email address is cr@mosaic-commons.org
     
  3. Community Support will immediately notify the Coordinating team of any concerns that have been raised. If any concerns are raised, Coordinating and CS will determine the best path for resolution. All concerns will be shared with the prospective Equity Member(s). If the issue is deemed a one-on-one issue, it will be kept private between the person who raised it and the prospective. In other cases, the issue may be brought before all Signed-On Folks (SOFs) for discussion and resolution. The group will aim to resolve any concerns before the meeting at which the equity application is scheduled to be taken to a decision. If difficult issues are raised, the decision may need to be delayed. If no concerns are raised, Community Support will notify Coordinating of that fact one week before the meeting at which the equity application is scheduled to be taken to a decision.
     
  4. The household's Mentor / the Membership Team will ensure that the household takes part in (or has taken part in already) at least one discussion outside of General Meetings, to learn more about the diversity, culture, and informal history of Mosaic, and to ask any questions the household may have about the group. The informal gathering(s) should include at least the household's mentor and another equity member the household did not know prior to joining Mosaic.
     
  5. The Finance Team (FT) will be in touch with the household to arrange a payment schedules for the contribution of 5% of the household's unit cost. Finance will let Coordinating know the results of this meeting at least one week before the meeting at which the equity application is scheduled to be taken to a decision.
     
  6. After the Coordinating Team has heard from Community Support, the Membership team / the Mentor, and the Finance Team, it will announce to SOFs whether the equity application will be taken to a decision as scheduled or whether there is a need to delay.
     
  7. Decisions on Equity membership must be reached by consensus and cannot be taken to a vote. Any Equity Member who will not be attending the meeting at which the equity application will be taken to a decision must give a proxy card to a member of the Coordinating team. Associates are also encouraged to do so. Please remember that you may not proxy to your spouse or partner! The Coordinating team will send out a reminder about proxying one week before the meeting at which the equity application will be taken to a decision. Please do not proxy before the call for the decision has been made. Any Equity Member who does not respond to the call for a proxy and is not at the meeting is assumed to be consenting in accordance with Mosaic's current proxy agreement. Those who will not be attending the meeting should not show their card to the group ahead of time, but only to Coordinating.
     
  8. During the decision at the meeting, the prospective Equity Members and anyone in the room who is not an Associate or Equity Member will be asked to leave the room. The Coordinating team will announce all proxy cards to those taking part in the decision.
     
  9. If an Associate who is on either the Community Support team or the Coordinating team applies for Equity Membership, that Associate will not participate as a member of that team in connection with their equity application.