Minutes of Mosaic Commons General Meeting
April 1, 2001, 3:30-6:30pm

Location: Parmenter Health Center
Notetaker: Dave
Facilitator: San
Present: Rosa, Catya, Dave, Zach, Elisa, San, Emma, Pascal, Kai

Decisions:

• Decision to not open up the search to Lincoln until we're sure Acton / Concord / Framingham would be exhausted
• Membership document approved
• Urgent Decisions Policy approved
• Chris’ contract approved

Action Items:

Coordinating

• ALL should see notes on paper that Cat did.
• Cat will follow up with Kelly for more documents and check to see if this is the level of formality that is typical of groups.
• Cat will followup with local MA groups to find out what they actually call their documents.
• Coordinating Committee will ask Chris (before he comes out) (1) who signs the operating agreement, (2) will the operating agreement be viewed by Mortgage companies/banks, and (3) does the operating agreement need to show each equity member's share of the partnership by their name
• Dave will pick up the key for 4/22 meeting
• Everyone please indicate whether you will be joining the retreat to Maine the weekend of May 19-20 by going to the poll on the groups.yahoo.com/group/mosaic-commons site
• San will look up the very first meeting dates.

Secretary

• Steph will get the old documents from Lisa
• Cat will automate reminding people of action items in email.

Membership and Marketing

• Cat - at the bottom of the 'our members' page, there should be a link to the Membership document.
• Cat will draft a similar document for new equity members similar to the initial equity membership document just signed on 3/18.
• Cat will get together with Leslie re: marketing ideas
• Catya or Steph will put the signed Equity Membership document from 3/18/2001 under glass upon which the candle will rest.
• Catya will send a letter and flier to the Montessori Schools
• Dave - fix webalizer, find out from Google who is linking to us.
• Dave will figure out how to make the membership document print on 2 pages. :)
• Dave will throw out a public message looking for meeting space in the Framingham area
• Dwight will write sentence or two to be sent out to the interest list 'advertising'.
• Kai will start a discussion of voting by individual vs household in email and will be on the agenda for the first meeting in May
• Kai will write up examples of the items we need to have included in the Operating Agreement for our group to review at the next meeting.
• Rosa - get calling information from Cat and Steph regarding who was called back from intro meetings.
• Rosa will research Senior Centers
• San will continue to work on the postcard for SVS Orientation
• San will go through documents to look for other things to add to the Operating Agreement
• Steph will f/u with Annie
• Steph will look into how other groups have done unit selection prioritization

Finance

• Brokk volunteers to research those affordability facilitation groups
• Dwight will check to see whether we have about $3000 for Chris and $500 for LLC filing
• Dwight will research moving the accounts to dcu, with regard to interest rates, possible construction loan, etc., will also research minutes about why we're at metrowest, check with new view where they bank and where they got their loan.
• Dwight will send an email to the MC list explaining how the interest gets distributed for tax purposes.
• Dwight will send out email letting us know what the to-date contribution levels are for members.

Land/Site

• Elisa will continue to research the Concord uranium concerns
• Steph will pick up where San and Kai left off in communicating with NESG and MWRA

Professionals

• Dwight will complete the LLC certificate and hand it to Cat for informal legal review...asap.
• Cat will take the LLC draft to legal folks she knows for approval.
• San - Process workshop followup.

Discussion:

1) Minutes approved

2) Agenda approved

3) Framingham Tunnel Site:

• Elisa asked for more details about Tunnel site

4) Chris' visit

Question is "Do we hire chris for an additional day to research the tunnel site (as requested by Kelly) or do we do it ourselves?" - Discussion ensued. Dwight and Steph said in email "Lets try to get the information by the end of this week (April 6th), before we commit to it with Chris.

Answer - we assume Chris can wait, so we'll decide by Friday whether we need to hire chris. If we don't have the info by Friday, go ahead and hire Chris.

• San asks for what documents should be made available to Chris, and Cat points out that they have access to all of them, but more to the point which ones should be examined and reviewed.
• Tuesday evening, April 17th, at San and Kai's house
• Wednesday evening, April 18th, at Homeport

4) Joanie's visit...

• Thursday, April 12th, Will be at homeport at 6:30, We will order in food.
• Dwight will write sentence or two to be sent out to the interest list 'advertising'.

5) Concord environmental questions

• Elisa reported about Starmet. It's in West Concord, almost on the Maynard line. 2229 Main Street.
• We have a copy of the CREW report, which Cat and Dave will try to put into digital form.

6) Lincoln reconsideration

• Question about reopening Lincoln as a possibility.
• Decision to not open up the search to Lincoln until we're sure Acton/Concord/Framingham would be exhausted.

7) Tours and other important dates

• 4/29 Island Cohousing - Shooting for the 9:45 ferry unless there are objections. Cat will check to get a reservation for the truck so we can bring everyone at once. www.islandferry.com
• 4/22 Intro meeting for MC and general meeting - Dave will secondary, Zach at the parents.
• 4/30 Intro meeting at the Waldorf school in Lexington. 7:30pm, Rosa is going to secondary.
• 5/6 New View 2:00pm.Meeting after the tour + potluck with New View folks
• 5/13 Intro meeting @3:00.
• 5/19-20 Retreat and general meeting in Maine

• Discussion about potential places to hold teh SVS intro meeting. Elisa suggests the Quaker Meeting house.
• San will investigate.
• Dave will throw out a public message looking for meeting space in the Framingham area.

8) LLC

• Dwight, whassup?

9) Misc. Issues:

• Membership document approved, with the markup changes San wrote in (handed in to Cat)
• Urgent Decisions Policy approved with minor changes, Cat has revised document.
• Unit Costs document will be posted, and we'll do an email approval for use in the next intro meeting.
• Approved Chris's contract except for the number of days

Contact us! * Email info or webmaster

Last modified: October 3, 2001