Minutes of Mosaic Commons General Meeting
June 3, 2001, 3:30-6:30pm

Location: Parmenter in Wayland, MA
Notetaker: Stephanie
Facilitator: Catya
Note taker: Dwight
Present: Catya, Dwight, Dave, Rosa, Roxanne, Ken Porter, Art Crook, David Heimann (after 5:15 p.m.)
Babysitting: Keith Porter, looking after Zach

Decisions:

• Noted that internal document will be called MC Policy Handbook, external will be Operating Agreement
• Roxanne is authorized to spend up to $50 to gather documentation from Concord on our behalf
• The new wording for the Associates' agreement was APPROVED and distributed among the Associates present for their signatures
• We will have a separate action item taker next meeting, separate from the minutetaker
  
• Catya is authorized to spend up to $110 on "Unity" design paper and envelopes from Paper Direct. (6/3)

Action Items:

Retreat:

• Cat will call the developer that John Abrams has recommended. (5/20)
• Steph will call Chris Whelan re: town properties (look up notes from Chris' November visit regarding who he talked to in Concord). (5/20)
• Roxanne will check on the status of the PRD laws in Concord and Acton. (5/20, modified 6/3)
• Rosa will research a voicemail box for the group. (5/20)
• Joyce will assist Rosa with voicemail item. (5/20)

Coordinating

• Cat will talk to Kathy about philanthropic funding
• Cat will talk to Kelly ScottHanson to review the last consultation with Chris and discuss coordination for future work.
• Catya will follow up with Neshama re: PR article sometime in June
• Dwight pick up the key from parmenter
• San will add Sherrard, Joyce and Julie to the discussion list.
• San will coordinate babysitting for future meetings. Christie White's son may be available
• San will look up the very first meeting dates.
• San will put the affordable document sent to us by John Abrams on the agenda for the second meeting in June.

Secretary

• Steph will get the old documents from Lisa.
• Catya will check on cohousing-L for any pointers on maintaining momentum between meetings. (6/3)

Membership and Marketing

• Cat will check in with Brokk again. (6/3)
• Catya is authorized to spend up to $110 on "Unity" design paper and envelopes from Paper Direct. (6/3)
• Catya will add Ken Porter to the discussion list under his email address. (6/3)
• Catya will announce details on a picnicky thing on 6/24 at Cochituate or somewhere. (6/3)
• Christie will research Massachusetts Teacher Retirement Assoc as a possible marketing outreach.
• Dwight will contact Sterling Airport to make sure it's alright to have our group hanging out there, and to inquire as to sailplane rides. We agreed on a social there on 7/8 from 11am til 3pm or so. (6/3)
• Joyce will research local AARP chapters.
• Kai will write up examples of the items we need to have included in the Operating Agreement for our group to review at the next meeting.
• Rosa - get calling information from Steph regarding who was called back from intro meetings.
• Rosa will follow up with Montessori school flyers sent out. (modified 6/3)
• San will do ad for the next SVS journal - the last journal of the season
• Steph has previously volunteered to work with Cat at the 6/17 intro meeting at Parmenter, 1 p.m. (6/3)
• Steph will check in with Leslie to see how she's doing
• Steph will follow up with Annie
• Steph will followup URGENTLY on the 7/1 tour. (This may supercede the 7/1 meeting.) (6/3)

Finance

• Dwight will continue to work on data entry and programming for the new computerized accounting system and have statements for all members at the next meeting. (6/3)
• Dwight will send out email letting us know what the to-date contribution levels are for members.
• Roxanne will research affordability facilitation groups.

Land/Site

• Art will pass along the literature he received about Concord affordability to Roxanne for further followup. (6/3)
• Catya & Dave need to finish getting the Concord report into electronic format and distribute it.
• Catya will draft a step-by-step list of action items to go through related to specific parcels of new land, based on retreat discussions. (6/3)
• Catya will get the contact info for Peter Yarrow from Chris SH to Roxanne. (6/3)
• Dave - continue to research sites and summarize to the group.
• Dave / Catya: Draft a fax with what we are looking for to send to realtors
• Dave Shevett will make initial contact with Kevin Hurley to see whether he will work with us, and if so, how. (6/3)
• Dave will put a list of the criteria on the email list so that we know what we're looking for when we drive-by a site
• Dave will send email to the list with sites that need to be driven by and assessed
• Elisa will continue to research the Concord uranium concerns
• Roxanne is authorized to spend up to $50 to gather documentation from Concord on our behalf. (6/3)
• Roxanne will call realtor about the property in Acton on 7.5 acre in 800k range, zoning unknown, near Concord/Carlisle line, with 10-room contemporary house, small barn. (6/3)
• Roxanne will determine whether the PRD law passed in Concord. (6/3)
• Roxanne will point us toward the Concord PRD law wording. (6/3)

Professionals

• Cat will find out where Chris is at on the document review
• Dwight will send the revised COO for the LLC to San and Kai for their signatures. It has changes related to the business objectives of the group. (6/3)
• San - Process workshop followup.

Discussion:

1. Opening Activity:
Question: "If a friend were almost always late, would you resent it or simply allow for it? Can you
be counted on to be on time?" The candle was lit.

2. Approve Minutes
Both sets of minutes were approved, the ones from the meeting of 6 May and the one from the meetings held at the
retreat.

3. Approve Agenda
The agenda was approved, and it was noted that there is a new section

4. Committee report
DECIDED:

• Roxanne is authorized to spend up to $50 to gather documentation from Concord on our behalf.
• Roxanne will determine whether the PRD law passed in Concord.
• Roxanne will point us toward the PRD law wording.

Coordinating Committee:

• Noted that internal document will be called MC Policy Handbook, external will be Operating Agreement (this was omitted from the retreat minutes).
• Sent email to Kelly, asking her what happened with the last consultation with Chris, no good answer received yet.
• Cat will try to followup with Neshama this week.
• Membership and Marketing:
• Make sure it is known that this family has the following names: Keith Pangman, Christie White, Ken Porter. ken_porter@terc.edu
• Catya will add Ken to the discussion list under this email address.
• Susan Cole was met with, as she could not wait for the June intro meeting. She has some interesting connections with community banks
• Catya is proposing a new round of updated flyers,
• Art will pass along the literature he received about Concord affordability to Roxanne for further followup.
• Catya will get the contact info for Peter Yarrow from Chris SH to Roxanne.

Land/Site:

Roxanne says nothing is available right now that meets our standards in Concord or Acton right now. She is checking listings daily. One property in Acton on 7.5 acre in 800k range, zoning unknown, near Concord/Carlisle line, with 10-room contemporary house, small barn(?). ***Roxanne will call the realtor on this and start working through the steps.

Dwight has volunteered his FAX mailbox for the use of the group. That number 508 519 7938.

• Catya will draft a step-by-step list of action to go through related to new land. We want to think about when to involve Chris (or someone) again for site searching, but this is best done when we have a larger quorum.
• Dave will make initial contact with Kevin Hurley to see whether he will work with us, and if so, how.
• Dwight will send the revised COO language to San and Kai under Priority Mail to speed the submission.

5. The new wording for the Associates' agreement was APPROVED and distributed among the Associates present for their signatures. This replaces the previous document.

6. Brainstorming: Keeping up our Momentum between meetings.

Nagging:

• Dwight will explain later in the minutes
• We will have a separate action item taker next meeting, separate from the minutetaker.
• Dwight will nag this week.
• Catya will check this on the national list on this.

7. Other new business:

New paper design: mfgr: Paper Direct, design: Unity. people seemed to like it. This is more expensive. It was approved to buy two boxes, at an expense of about $50, please three boxes of envelopes at $60, total expense $110. Catya will take care of this.

David Heimann raised again the issue of looking outside -- but nearby -- the chosen towns. Many people raised the objection to this that municipal research is time-consuming and we need to stay focused, especially when we have so few resources actually *doing
the land search.

8. Upcoming meetings and tours:

• Remind Steph that she volunteered for the intro meeting on 6/17. Next meeting is on that date, intro at 1:00pm, general at 3:30, followed by potluck.
• Steph will followup URGENTLY on the 7/1 tour.
• Dwight will contact Sterling Airport to make sure it's alright to have a larger group hanging out there, and to inquire as to sailplane rides. We agreed on a social there on 7/8 from 11am til 3pm or so.
• Catya will announce details on a picnicky thing on 6/24 at Cochituate or so.
• Meetings in July are 1st and 15th; 1st may be superceded by tours.

NOTE: Stephanie departed to the Retreat with a Massachusetts Atlas and returned with only a New Hamshire Atlas that otherwise looks very similar. Could we re-trade?

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Last modified: October 3, 2001